Inviting Candidates & Driving Completion

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Where to share links

1. Open the interviewer (agent/posting) you want candidates to apply to.
2. Go to Integrations (alongside sections like Settings, Analytics).
3. Use the Inbound (and other) cards there—Share Link, Add Manually, Ingestion Gateway, Ingestion API, Apply Email, Backfill Candidates, plus ATS and Indeed when configured.
4. Outbound (e.g. Webhooks) is separate—used for sending events out to your systems, not for pasting an apply link.

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ATS integration for optimal success

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No ATS? Here’s Your Next Step

• Share Link: your main “apply here” URL
• Add Manually: one-off or referral candidates
• Ingestion Gateway: batches (CSV / resumes)
• Apply Email / Ingestion API: if those fit your process
• Plus email or SMS you send, with the Share Link or a per-candidate link from Add Manually

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Manually inviting one candidate (unique link)

1. Open the interviewer → Integrations.
2. Under Inbound, use Add Manually → Add.
3. Enter the candidate’s details. HeyMilo creates a unique interview link for that person—trackable, no API required.

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Step-by-step: driving completion (manual / mixed workflows)

1. Engage: Reach out soon after apply or after you add them. Use HeyMilo email templates / automations where enabled, or your own sends.
2. Channel: Email for professional roles; SMS often works better for shift/hourly pools. With ATS connected, HeyMilo can automate more of this for you.
3. Messaging: Say clearly that the next step is an interactive (AI) interview.
   Link source:
   1. Share Link: same URL for many candidates (from Integrations → Inbound → Share Link → Copy).
   2. Add Manually: unique link per person after you add them.

4. Reminders: Follow up if they don’t start or don’t finish. From Candidates, select people → Actions → Nudge (or your blast flow) where available.

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Bulk ingestion (CSV / resumes)

1. Interviewer → Integrations → Inbound → Ingestion Gateway → Open.
2. Upload CSV and/or resumes per the wizard.
3. Choose whether candidates are invited automatically or reviewed first (options depend on your setup).

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Sharing the Share Link on Facebook & Instagram

• Job posts, Stories (link sticker), ads (destination URL), DMs, and relevant Groups — same interview link.

• Bio / website, Stories (link sticker), ads, DMs — same idea: one tap into your HeyMilo flow.

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Email automation without a full integration

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Example email template (maximize completions)

💡 Hi [Candidate's Name],
Thank you for applying to our [Role] position at Mitchell Martin! We’re excited to move forward with the next step in the process.
To continue, please complete a quick virtual interview within the next [Insert Time Frame]. The interview should take no more than 10 minutes.

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Example SMS / WhatsApp template

💡 Hey [Candidate Name], this is [Name] from Mitchell Martin.

Thanks for applying to our [Role] position! As a next step, please complete the following virtual interview: [Insert Interview Link] within the next [Insert Time Frame]. The interview should take no more than 10 minutes.

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Best practices for high completion rates

• Clear communication: Time, purpose, convenience, how to get help.
• Timing: Invite soon after apply; mind time zones; avoid Friday-only first touches when you can.
• Mobile: Test the Share Link on a phone; short subjects; simple steps.
• Personalization: Name, role, level-appropriate tone.

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Tracking and analytics

• Invites vs started vs completed
• Time to complete
• Completion by source (email, SMS, social, Indeed, ATS, etc.)
• Optimize: subject lines, send time, message length, mobile vs desktop

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Troubleshooting

• Low response: Spam folder; simplify copy; check Sender Domains.
• Technical: Open Share Link in an incognito window; try mobile; confirm browser guidance in your candidate doc.
• Confusion: Spell out “AI interview” / steps; add FAQ; offer support.

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Related

• Email Templates
• Contact Blasts — Candidates → select → Actions → Blast
• Custom Domains
• Phone Numbers
• What Candidates Experience