> ## Documentation Index
> Fetch the complete documentation index at: https://docs.heymilo.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Data export

> Run workspace-wide or multi-posting candidate exports and pick up the files you asked for, all from Settings → Data export.

Open **Settings → Data export** under **Workspace**.

<Frame>
  <img src="https://mintcdn.com/heymilo/ZCpS4T_L_uQlY0ar/images/settings-data-export.png?fit=max&auto=format&n=ZCpS4T_L_uQlY0ar&q=85&s=4c8f6c38e10ee9cf86a028f615ab5325" alt="Data export page showing the New export button, filter and sort controls, and a table of past exports with type, status, candidate count, size, and View or Download actions" className="mx-auto" style={{ width: "95%" }} width="1024" height="641" data-path="images/settings-data-export.png" />
</Frame>

Export candidate data, and pick up the files you asked for. This is where every export in your workspace lands, whether you started it here or from a candidate list.

<Note>
  Exporting a few candidates from one posting? Select them on the candidate list and click **Download** instead. See [Reviewing Candidates](/guides/run-and-review/reviewing-candidates#4-candidate-reports).
</Note>

## Start a new export

Click **+ New export** to build a custom export across one or more postings or the whole workspace.

<Frame>
  <img src="https://mintcdn.com/heymilo/ZCpS4T_L_uQlY0ar/images/settings-data-export-new.png?fit=max&auto=format&n=ZCpS4T_L_uQlY0ar&q=85&s=a8b16edb7e139822a805d42d8b18835f" alt="New export builder with Selected postings or Entire workspace, a searchable list of data sections, and an Export summary panel with Start export" className="mx-auto" style={{ width: "95%" }} width="1024" height="691" data-path="images/settings-data-export-new.png" />
</Frame>

<Steps>
  <Step title="What do you want to export from?">
    **Selected postings** (pick one or more) or **Entire workspace** (all candidates across every posting).
  </Step>

  <Step title="Which data do you want included?">
    Search or browse sections, grouped by agent type (General, Voice agent, SMS agent, Resume agent, Form agent, Diagnostics & integrity). Each section lists the columns it adds.
  </Step>

  <Step title="Check the Export summary">
    The panel on the right shows scope, format, and selected sections. Fix anything it flags (for example, no postings picked yet).
  </Step>

  <Step title="Start export">
    Large exports run in the background. You get an email when the file is ready, and it appears in the list on this page.
  </Step>
</Steps>

For which sections to pick and how to turn the file into a report, see [Workspace Exports & Custom Reporting](/guides/run-and-review/exporting-workspace-data).

## Export history

The table lists every export from your workspace.

| Column         | What it shows                                                                    |
| -------------- | -------------------------------------------------------------------------------- |
| **Type**       | CSV, Excel, JSON, Package ZIP, or PDF ZIP                                        |
| **Status**     | Whether the export finished (**success**) or is still running or failed          |
| **Candidates** | How many candidates are in the file                                              |
| **Size**       | File size                                                                        |
| **Actions**    | **View** for the export's scope and sections, **Download** to get the file again |

Use **Filter by type** to show one format and **Sort by** date, ascending or descending.

### Related pages

* [Workspace Exports & Custom Reporting](/guides/run-and-review/exporting-workspace-data): the full guide, including section picks and AI reporting prompts
* [Compliance](compliance): retention settings and deletion requests
* [Reviewing Candidates](/guides/run-and-review/reviewing-candidates): per-candidate downloads